In a family-owned property management company, some employees work in the office, while others work remotely. They were using a Windows Server 2000 as a file server. But the server died in 2019, so they bought the NAS (QNAP) and moved all data to it. Everything was synced and working fine until ransomware showed up recently. They tried to lock it down. It showed that they could not access any data. They tried to restore the data, but the backup of the hard drive was a mess. All the data was eventually restored. QNAP left a backdoor open for the hacker to enter. They lost confidence in QNAP. So they looked for an online file-sharing solution to replace their NAS drive on-site.
Email attachments have traditionally been the most popular way to send or share files online. However, there are size limits and file extension restrictions, as well as other constraints. Also, you can not just share an entire folder as an email attachment.
Using a personal Dropbox or Office 365 account is also a popular way to store files online or share them with colleagues, business partners, and friends.
When it comes to business file sharing for your mobile workforce, email attachments are no longer efficient and Dropbox is no longer secure. Sharing files online through a third-party hosting service creates data sprawl problems and compliance issues in the future.
You need a solution for sharing files privately online while retaining ownership of your own files and folders.
Sharing files online does not mean you have to use a public cloud storage file sharing service.
Businesses want their mobile workforce to be productive and efficient, but they also want to protect their company files and comply with regulations.
For businesses, setting up your own private file sharing services that work directly with your internal file servers is the best way to combine cloud productivity and security into one solution.
Triofox makes private online file folder sharing possible. With a cloud layer around your private file servers, Triofox enables online file sharing capabilities and keeps files and folders on the same private file servers.
A solution that adds iPhone application, web browser interface, Windows mapped drive, and Mac Finder volume to the Windows file server, turning the Windows file server into a corporate cloud file server solution.
Creates a mapped drive on the user's desktop without the need to use a VPN.
Triofox includes mobile applications for accessing files and folders from mobile devices such as iPhone or Android phones.
Lock files-in-use or check out files for offline access. In either case, file locking is a necessary feature for team collaboration.
The web browser-based file manager is an important part of the solution. It is responsive, interactive and very easy to use.
Triofox creates a web server front-end that accepts client agent requests from remote Windows, Mac, web browser, iOS, and Android devices. The client agents provide drive mapping functionality.
Client agents send HTTPS/SSL requests to the Triofox server. The Triofox server can log the requests for auditing purposes and also coordinate file access and sharing demands.
Triofox checks Active Directory and NTFS permissions to determine if the file requests are allowed. After that, the file requests are satisfied and returned to the client agents via HTTPS/SSL.
Simple web-based file sharing over HTTPS, built directly on your file server.
Reduce costs with virtual private network (VPN) support, and avoid bigger costs later on for compliance issues.
Combines the security and control of Windows file servers with the ease of use and productivity of the cloud for file sharing.
Has a simpler permission migration and configuration strategy than SharePoint, Dropbox or Google Drive - inherit it directly from file server.
Combines NTFS permissions, Active Directory users, and drive mappings with file sharing via web browsers and mobile devices.
Maintains data privacy by providing the option to keep data on-premises in traditional file server shares.
Active Directory integration enables sharing of private files by business users within the corporation, and by business partners.
Define different permissions for folders at different levels of the directory structure.
Use Outlook integration to transfer large files as web links via email.
A web-based secure data room provides view-only access with downloads disabled.
Use web links to share files and folders with recipients or to receive files.
Access files and folders via web browsers and mobile devices.
File servers are privately owned but public file sharing services are owned by third parties. With Triofox putting a simple cloud layer on top of your private file servers, you can turn your existing IT infrastructure into a privately owned, corporate-wide online file sharing solution!
Businesses can address data privacy concerns by using Triofox to provide access to internal file servers. It’s common to talk about replacing existing file servers with cloud solutions to reduce costs and administrative overhead, and Triofox can facilitate this in any private cloud. Still, Triofox offers the unique option of using existing file servers to replace cloud file sharing!
When the annual compliance audit comes up, you can point to the file servers where your private data is stored that have passed the audit in previous years, rather than asking online file sharing companies to be part of the auditing process.
Provide an always-on mapped drive that works anywhere, on any device, and allows mobile users to easily access internal file shares or cloud file servers. Turn network shares and shared drives from Windows file servers into online shared folders protected by the same security measures as local file servers and governed by the same Active Directory.
Simplify remote access to file shares with familiar interfaces on any computer or device. Windows and Mac desktops natively display mapped drives in Explorer and Finder. The same experience is presented on iOS and Android devices such as iPads, iPhones, and Pixels, or through popular web browsers such as Chrome, Firefox, and Internet Explorer.
Easily collaborate with business partners by providing them with access to a limited set of internal files or folders. Share files with non-AD users while maintaining administrative control. Simplify multi-site collaboration with automatic version control and file locking. Mobile workers see the same content in the online shared folder as if it came from an internal mapped drive.
Mapped drives display the directory structure but delay downloads until a file is accessed to reduce bandwidth usage and endpoint storage consumption. Secure web links have also been generated for shared folders and files, allowing users to access them in a web browser-based file manager. Files are not actively downloaded or viewed (as in secure-data-room) until users generate access intentions.
Eliminate the overhead and support tickets typically associated with VPN file sharing, Always On VPN, or Direct Access. Automatically use existing users and permissions to save time and money on setup. With the Triofox server's help, the internal shared drive has new online folder representations over HTTPS (SSL) protocols and with RESTful APIs for client agents and mobile applications.
Files are secured at rest and in transit with military grade encryption, secure connections and more. Automatically use existing users and permissions to avoid manual setup errors.
Manage users, access controls, and storage centrally. IT can easily track where data is located, who has access, and how it is shared. A centralized, web-based management portal provides a "single-pane-of-glass" style management console for managing shared folders and shared files, as well as other objects in the management scope.
Triofox has the flexibility to provide an on-premises alternative to Dropbox, OneDrive, and SharePoint by leveraging existing file servers. You can modernize your file server to the point where it is equivalent to those of public domains from the perspective of the online file sharing solution. At the same time, the solution retains all the benefits of file server security and data ownership.
For complete control and visibility, you can manage permissions from the file server that was their source or natively with Triofox. Businesses and their employees accumulate the NTFS permission structure over years of active use and practice. These NTFS permissions are inherited by Triofox and continue to control access to online folder sharing.
Manage users, access controls, and storage centrally. Administrators can perform audits for GDPR and HIPAA compliance or track all file changes. It's so much easier to pass compliance tests when both Triofox servers and Windows servers IT infrastructure are under your supervision and control.