Avoid the limitations of sharing files via email, personal Dropbox accounts, or other third-party services. Take control by enabling enterprise file sharing directly from your file servers. You'll have the advantage of having everything under control and avoid the manual effort associated with copying files back and forth from external third parties to your company's internal file servers.
A geomodeling company needs to share seismic data with external customers and receive data from customers. The geomodeling data currently resides on an enterprise file server that is organized by projects. Each project folder is protected by folder permissions included with the Windows file server. The current practice of external file sharing requires that data be uploaded to Box and shared. Once customers receive the shared data and upload their portion of the files, an employee copies the files from the Box account back to the company's file server. All files are under tight enterprise control with Active Directory and group policies, except for the portion that must go through Box by manually copying back and forth. The enterprise needs an external file sharing solution that integrates directly with existing file servers and the protective infrastructure of IT.
Another story involves a television station that sends reporters on location to capture video and photos sent back to the company for use by news content producers. The on-site reporters are often stationed in areas with poor Internet access, making it difficult to upload information for live coverage quickly. The company used Citrix ShareFile for one of the reasons listed above. Citrix ShareFile does not allow external file access or file sharing directly from file servers, so the workflow changed. Citrix offered specific cloud locations to which on-site reporters could upload content that the organization needed. IT had to manually copy the content from Citrix cloud storage to its file servers so that internal content creators could access it and prepare it for reporting. With Citrix ShareFile, the TV station also needed to upload files to these dedicated storage locations to share with external business partners and view and edit via a browser or mobile device. This transition from internal storage solutions to purely cloud-based storage services for external file access, sharing, and collaboration resulted in data loss and higher costs.
Organizations need to share files securely with everyone inside and outside the organization. Employees working from home need to access and share company files, or business partners need to send you files securely. The choice is yours. Opt for a third-party hosting service and use it to share files securely... or extend the capabilities of your current corporate file server to share files securely over the Internet!
The corporate file servers are the default data storage for collaboration among all employees, either directly inside the corporate firewall over the local network or outside the employees' homes over the virtual private network. Introducing another online storage solution just for secure remote file sharing looks OK at first. Over time, however, your corporate data is stored in two different locations, making it harder to see who has the latest version and harder to control.
There's an easy way to combine secure file sharing and enterprise file servers into one solution. Add a cloud component to your file servers to enable access and sharing over HTTPS to your file servers. Your existing IT infrastructure can continue to provide security and control while your file servers remain the central data repository.
Add secure file sharing via a web browser to your on-site file servers in a snap, with new cloud-like access and file sharing capabilities, while maintaining legacy security, permission controls, and data ownership!
Gladinet Triofox solution makes file sharing interoperable with existing file server network shares. It includes integration with Active Directory, cloud drive mapping, global file locking, and NTFS permission control. These native integrations make the file sharing solution an extension of the current file server rather than another data silo that takes away data.
Mapped drive over the HTTPS channel to the corporate file server is a crucial feature. Employees are familiar with a mapped drive, and no additional training is required.
Corporate users already have corporate identities in Active Directory and related Active Directory federation service and SAML single-sign-on. They don't need yet another set of credentials to access a file-sharing solution.
Most file-sharing solutions offer manual file locking in the forms of "file check-in" and "check out." Gladinet provides automatic file locking by detecting file opening requests. When Microsoft Word opens a file, the file locking process will be initiated automatically and finished automatically when the file editing finishes.
Finally, integrating with Active Directory and NTFS permission makes it so much easier for system administrators to set up the permission control. The permission features make the Gladinet solution stands out among its peers.
Instead of sending files as Outlook attachments, files and folders can be shared as links via Outlook.
Enhance large file transfers' performance by only sending the changes that were made instead of synchronizing the entire file.
Files and folders can be turned into weblinks and accessed from web browsers or any mobile client.
Weblinks can be generated for web browser-based upload to receive files and folders.
Policies such as expiration dates and read/write permissions can be attached to file sharing.
File-sharing can be as easy as right-click on a file from within Windows Explorer.
Shared folders have optional secure data room features to enable view-only permissions that disable downloads.
Define different permissions for folders at different levels of the directory structure.
The destination email domain is one of the white list parameters that control who can receive file-sharing invitations.
The destination IP Address is another parameter to control who can be the receiver for a file-sharing action.
Integrates with Office365 to take advantage of built-in co-editing features.
Keep track of important changes and events in the system.
Maintain compliance and control by keeping track of all management tasks and activities.
Keep track of all file-sharing activities. For example, it's easy to see who is sharing what with whom.
Eliminate the overheads and support tickets commonly associated with VPN file sharing, Always On VPNs, or Direct Access. Automatically use existing users and permissions to save setup time and money.
Convert file sharing into web links are much faster and with fewer limitations to go through Email systems such as Outlook and Exchange servers.
Avoid the headaches of data sets split between internal file servers, email attachments, or your employees' personal Dropbox accounts.
Reduce your attack surface and enhance data security with secure connections that minimize open ports (HTTPS only) and military-grade endpoint encryption.
Centrally manage externally shared files and folders and easily track who has access, when data is accessed, and when shares will expire.
Strengthen compliance by maintaining data ownership, file changelogs, audit tracing, and retention policies.